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How Much Does SharePoint Cost?

March 19, 2016

People, clients, potential clients, my mum and my friends often ask, “How much does SharePoint cost?” Well, I often ask them to consider in their business, “What is the cost of not doing it?” Perhaps a bold response, but one that often needs to be asked. Think about it for just a minute, how much time is wasted in your business reading e-mails that are not relevant to you or just the weekly e-mail about the fire alarm? How much time do you waste looking for that important presentation to the board that you cannot find, or that contract for a client, but you’re not sure if it’s the very latest version? These are all problems that SharePoint is excellent for solving.

It is easy enough to go to a licensing provider and get costs for SharePoint licenses, and client licenses, it is even easier to look at costs for Office 365 (of which SharePoint is a major part), but there is more to it than that. We find many organisations simply waste money by thinking they do not need specialist skills to really make SharePoint work for them, they are generally wrong. Even more of an impact is the time they are wasting on day to day activities within the business.

Ask yourself these questions:

  • How much time do you spend looking for that important report or document?
  • How much time do you waste chasing other people for information that you are waiting for, or for them to complete something in your process?
  • Do you even have proper processes in place?
  • How much time is wasted by those constant e-mail interruptions with “important messages” that are just not relevant to you?

…and that’s just the tip of the ice berg!

My point is that these three things alone are costing your business money. They are using up your valuable time when you could be doing something more productive, or even leaving the office on time for a change!

I implemented SharePoint for a newspaper many years ago and they did a lot of work around how long things took, estimating wasted time and chasing time before we started the project. They then did the same study 12 months after the project was complete and you would be surprised by how much money was saved purely through freeing up people’s time to be more productive. The ROI was 60 times the cost of the project – now that cannot be ignored and really put the cost of that particular project into insignificance.

If you want advice, please do give us a call, and I will tell you more about the newspaper project too!

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